Accountant Travel & Expenses

Purpose

The Accountant is responsible for a range of accounting processing functions within the scope of full accounts payable cycle. Critical to this position is the incumbent’s ability to follow standard operating procedures (SOPs) and check compliance with Company policies. The incumbent is expected to be able to analyze and resolve issues encountered during operations.

Essential Duties

General

• Apply accounting skills in analyzing and processing high volume of transactions.

• Understand policies, implement SOPs and prescribe internal controls throughout the accounting process to ensure that only valid transactions are processed and recorded.

• Check e-mails regularly to ensure that all communications are given proper and prompt attention.

• Communicate with colleagues to request additional information, to encourage compliance with policies, to inform of additional requirements, and/or to resolve issues.

• Perform other relevant activities (manual and system / country-specific) as may be required from time to time.

• Prepare schedules and analyses as required by immediate supervisor.

• Maintain complete and orderly files of documents processed – both hard and electronic copies, as may be applicable.

• Complete month-end closing activities and reports following the close calendar in support of US consolidation.

• Develop expertise in handling the accounting process matters over time.

The incumbent may be assigned to perform a reasonable combination of one or more of the processes covered by the full accounts payable cycle as detailed below:

Employee Expense Audit

• Understand the Company policy applicable to travel and expense reimbursements and implements the same in the course of audits.

• Responsible for auditing employee expense reports within the automated tool, ensuring valid receipts in alignment with local regulations. and accurate claims are processed.

• Communicate effectively with employees for policy compliance requirements.

• Perform the audit timely and within the agreed schedule.

• Analyze and handle exceptions, or escalate exceptions whenever necessary.

• Respond to employee training needs as well as status follow-ups as needed.

• Prepare payment request templates as needed.

• Respond to payment status follow ups as needed.

• Analyze past due accounts of employees.

Accruals and Month-end Close

• Support the preparation of accrual information at each month-end close.

• Prepare month-end closing reports and reconciliations.

Applications Administration, Card Reconciliations

• Administration of the automated expense management tools.

• Analyze past due accounts of employees using the card programs. Research queries related to the card program usage.

• Prepare reconciliation of employee filed expense reports against card charges.

Required Qualifications

• Graduate of Bachelor of Science in Accountancy or accounting-related degree from a reputable college or university.

• Minimum of (4) years combined work experience in accounts payable, general accounting, and/or audit.

• Skilled in using any accounting software/application; Proficient in MS Excel.

• Fluent in English – as used in effective verbal and written communications.

Preferred Qualifications

• Exposure to multinational operations will be helpful.

• Experienced in using Oracle, SAP Ariba, and any automated expense management tools.